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firefly:finances [2023/05/21 20:44] – [I'm buying food for communal meals] jonfirefly:finances [2024/06/30 02:41] (current) – jon
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 ==== I'm buying camp infrastructure or non-food consumables ==== ==== I'm buying camp infrastructure or non-food consumables ====
  
-To record any communal purchases you make, enter in each item, its prices, and your name into the [[https://docs.google.com/spreadsheets/d/1udnzeH8eT8mo81GdEEDGm3438InIccGTLDFibGlfrKE/edit|"Expense tracking" tab]] of the master spreadsheet. Alternatively, if you're out and about and want to get the receipt off your mind fast, email a photo of your receipt to maya@mayalila.co and/or jon@craftyjon.com and we'll enter it into the spreadsheet it for you! (Our hope is that this is easier to do during times when you've got a phone but no laptop.)+To record any communal purchases you make, enter in each item, its prices, and your name into the [[https://docs.google.com/spreadsheets/d/1udnzeH8eT8mo81GdEEDGm3438InIccGTLDFibGlfrKE/edit|"Expense tracking" tab]] of the master spreadsheet. Alternatively, if you're out and about and want to get the receipt off your mind fast, email a photo of your receipt to jon@craftyjon.com and we'll enter it into the spreadsheet it for you! (Our hope is that this is easier to do during times when you've got a phone but no laptop.)
  
-Capital expenses that you purchase and get reimbursed for will be considered "camp property" and must be made available for any future event. By default, camp property is stored in Medford.  Capital expenses should be approved by Jon before purchase.+Capital expenses that you purchase and get reimbursed for will be considered "camp property" and must be made available for any future event. By default, camp property is stored in Somerville. Capital expenses should be approved by Jon before purchase.
  
 ==== I'm buying food for communal meals ==== ==== I'm buying food for communal meals ====
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 After purchasing, enter in your name, the amount, and which meal it was for in the "Expense tracking" tab of the event spreadsheet. Camp dinner groceries don't need to be itemized. Just enter in your total as "groceries – Wednesday dinner", for example, with a single dollar amount. After purchasing, enter in your name, the amount, and which meal it was for in the "Expense tracking" tab of the event spreadsheet. Camp dinner groceries don't need to be itemized. Just enter in your total as "groceries – Wednesday dinner", for example, with a single dollar amount.
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 ==== Will I be reimbursed if our purchases exceed our donations? ==== ==== Will I be reimbursed if our purchases exceed our donations? ====
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 ==== When and how will I be reimbursed? ==== ==== When and how will I be reimbursed? ====
  
-Reimbursements will be sent out no later than 30 days after the end of the event.+Reimbursements will be sent out no later than 30 days after the end of the event, and usually within 7 days.
  
-By default, you'll be reimbursed for purchases by receiving a payment from [[https://venmo.com/camptheuniverse|@camptheuniverse]] on Venmo for any amounts that get entered in the expense tracking spreadsheet under your name. +By default, you'll be reimbursed for purchases by receiving an electronic transfer via Venmo, Zelle, or PayPal from Jon. If this doesn't work for you, reach out to Jon to arrange for a different method.
- +
-If you don't have Venmo and would like to be reimbursed without it, email Jon (jon@craftyjon.com) and tell him via what payment channel you would like to be reimbursed.+
  
 ===== Donating ===== ===== Donating =====
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 ==== How do I donate? ==== ==== How do I donate? ====
  
-Send a payment to [[https://venmo.com/camptheuniverse|@camptheuniverse]] on Venmo. +Instructions will be sent out after each event on how donations can be made.
- +
-If you don't have Venmo and would like to donate without it, email Maya (maya@mayalila.co) and tell her how much you intend to donate. She'll CC Jon on the email, donate that amount using Venmo for you, and then receive money from you via your your preferred payment channel. Work with Maya to determine which other payment channel works for you. +
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-==== Is my donation amount private? ==== +
- +
-The amount of your donation will be visible only to Chelsea, Maya, Ami, and Jon and kept private. (This happens whether you donate with or without Venmo.)+
  
 ==== What happens if we receive more in donations than we spend? ==== ==== What happens if we receive more in donations than we spend? ====