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firefly:finances [2024/06/22 13:06] – [When and how will I be reimbursed?] jonfirefly:finances [2024/06/30 02:41] (current) – jon
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 ==== I'm buying camp infrastructure or non-food consumables ==== ==== I'm buying camp infrastructure or non-food consumables ====
  
-To record any communal purchases you make, enter in each item, its prices, and your name into the [[https://docs.google.com/spreadsheets/d/1udnzeH8eT8mo81GdEEDGm3438InIccGTLDFibGlfrKE/edit|"Expense tracking" tab]] of the master spreadsheet. Alternatively, if you're out and about and want to get the receipt off your mind fast, email a photo of your receipt to maya@mayalila.co and/or jon@craftyjon.com and we'll enter it into the spreadsheet it for you! (Our hope is that this is easier to do during times when you've got a phone but no laptop.)+To record any communal purchases you make, enter in each item, its prices, and your name into the [[https://docs.google.com/spreadsheets/d/1udnzeH8eT8mo81GdEEDGm3438InIccGTLDFibGlfrKE/edit|"Expense tracking" tab]] of the master spreadsheet. Alternatively, if you're out and about and want to get the receipt off your mind fast, email a photo of your receipt to jon@craftyjon.com and we'll enter it into the spreadsheet it for you! (Our hope is that this is easier to do during times when you've got a phone but no laptop.)
  
-Capital expenses that you purchase and get reimbursed for will be considered "camp property" and must be made available for any future event. By default, camp property is stored in Medford.  Capital expenses should be approved by Jon before purchase.+Capital expenses that you purchase and get reimbursed for will be considered "camp property" and must be made available for any future event. By default, camp property is stored in Somerville. Capital expenses should be approved by Jon before purchase.
  
 ==== I'm buying food for communal meals ==== ==== I'm buying food for communal meals ====
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 After purchasing, enter in your name, the amount, and which meal it was for in the "Expense tracking" tab of the event spreadsheet. Camp dinner groceries don't need to be itemized. Just enter in your total as "groceries – Wednesday dinner", for example, with a single dollar amount. After purchasing, enter in your name, the amount, and which meal it was for in the "Expense tracking" tab of the event spreadsheet. Camp dinner groceries don't need to be itemized. Just enter in your total as "groceries – Wednesday dinner", for example, with a single dollar amount.
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 ==== Will I be reimbursed if our purchases exceed our donations? ==== ==== Will I be reimbursed if our purchases exceed our donations? ====
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 Reimbursements will be sent out no later than 30 days after the end of the event, and usually within 7 days. Reimbursements will be sent out no later than 30 days after the end of the event, and usually within 7 days.
  
-By default, you'll be reimbursed for purchases by receiving an electronic transfer via Venmo, Zelle, or PayPal from Jon.  If this doesn't work for you, reach out to Jon to arrange for a different method. +By default, you'll be reimbursed for purchases by receiving an electronic transfer via Venmo, Zelle, or PayPal from Jon. If this doesn't work for you, reach out to Jon to arrange for a different method.
  
 ===== Donating ===== ===== Donating =====
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 Instructions will be sent out after each event on how donations can be made. Instructions will be sent out after each event on how donations can be made.
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-==== Is my donation amount private? ==== 
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-The amount of your donation will be visible only to Chelsea, Maya, Ami, and Jon and kept private. (This happens whether you donate with or without Venmo.) 
  
 ==== What happens if we receive more in donations than we spend? ==== ==== What happens if we receive more in donations than we spend? ====